Exhibitor FAQ

Hopin Access:

You can access the ACTEM 2020 Virtual Conference site at the following link when it is live on October 20th and 21st: 

https://hopin.to/events/actem-2020-fall-conference

This link will get you to the event page and if you scroll down you will see your booth. You will be able to enter the booths once the conference becomes live on Oct 20th at noon.

Compatible Browsers

Join Hopin from a compatible browser. Hopin works best on Chrome and Firefox.

Pro tip: Make sure your browser is up to date.

Ensure your browser's permissions are granted to have access to your camera and microphone

Need assistance?


conference@actem.org

Hopin Invites:

Your exhibitor reps should have received an invite to ACTEM's Hopin Conference event  already. 

If they did not receive an invitation, please email conference@actem.org with their names & email addresses.

ACTEM will send an invite to these reps ASAP.  

NOTE:  Exhibitor reps will not be able to access our event unless they accept the Hopin email invitation.


Conference Schedule:

October 20 - 21, 2020

 2:30 PM  Login and Check out Hopin
 3:00 - 3:45 PM    Session 1
 4:00 - 4:45 PM    Session 2
 5:00 - 5:45 PM    Session 3
 6:00 - 6:30 PM    Expo Hall Time
 6:30 - 7:30 PM    Keynote
 7:30 - 8:00 PM

  Tues. 10/20  - BrewCUE 

   Wed. 10/21 - Raffles & Wrap up

Video Tutorials:

I would recommend looking at the following short videos to learn about the features of your Hopin Virtual Booth:

Exhibitor Quick View of HopinA quick overview of the Exhibitor area of the the Hopin virtual event platform (3 minutes).

Hopin Expo Booth Demo - Sharing Video and Slides  -  Hosting a live session or Q&A from your Hopin exhibitor booth - sharing your video feed and slides (4 minutes).  --  Created by Jeff Mao of Vita-Learn*.

Hopin Expo Booth Demo -   Hosting live Q& A in your Hopin exhibitor booth (3 minutes).  --  Created by Jeff Mao of Vita-Learn*.

*Vita-Learn (The Vermont Association similar to ACTEM) is also using Hopin as their event platform.  Jeff Mao, the Vita-Learn Executive Director has created several tutorial videos that show the features of Hopin. We have provided links to a couple of these video above and more of these tutorials are located here:   https://vita-learn.org/vermontfest/attend/hopin-101/

Exhibitor Q & A

How do I set up my virtual booth in Hopin?

ACTEM is responsible for setting up virtual booths at our Hopin event.  However, you can see the options available to exhibitors at the Expo tutorial

ACTEM has provided all exhibitors with this sheet to collect all information and graphics needed to build your virtual booth.

Can I see my vendor booth before the event is live?

You can access the event once you have accepted the email invitation sent to all exhibitor reps. The access link above will get you to the event and you will see your booth tiles once you have provided the necessary information & graphics. 

You will be able to enter the booths once the conference becomes live on October 20, 2020 at noon. 


How do I enter my vendor booth once the event is live?

When it's time for the event, head to this page and login before the event starts. Click Enter Event.  
To enter your booth, click Expo on the bottom lefthand side and find your booth.  Click it to enter. 


How can we indicate which exhibitor reps will be live in our booth?

ACTEM needs to assign all exhibitor representatives as "Moderators" on their Expo Booth settings to let the vendors control attendees who will be on or off screen during a live Session with the vendor.  Exhibitor reps must have accepted the Hopin invitation first and then ACTEM can set those staff up as moderators to control video chats.


Are we able to make any changes to content, logo, etc. in our booth?

ACTEM will have staff available that can make changes to your booth.  You will need to email any changes to conference@actem.org and we will make them as soon as possible.


Does Hopin support video chat?

Yes, Hopin does support live video chats with attendees.  Please check out this video for more information:  https://youtu.be/1bq4DIh5n3o


Pro tip to allow you to make changes yourself to your booth...

If you use google slides (instead of a video), then once ACTEM adds the published slide deck link to your booth, you can then change your slides anytime you want. With slides, you can also embed videos. You get the same functionality as just showing a video and more since you can also add slides with info, links to downloads or surveys, etc. 












ACTEM

Association of Computer Technology Educators of Maine

P.O. Box 187, Gorham, ME 04038

Phone: (207) 222-4353  Fax: (207) 222-2057  Email: info@actem.org